Reference Code: 7062
Hi, my name is Sara Byron. I am a Recruiter with Bluestone Staffing. I have a job opportunity available for a Part-Time Administrative Assistant, and I came across your resume and thought you might be a great fit for the job. Please review the below job description and e-mail me a current copy of your resume if interested (Sara.Byron@bluestonestaffing.com), and feel free to give me a call at 847-440-5759 to go through a brief phone interview (10-15 minutes). Thank you!
Job Title: Part-Time Administrative Assistant
Employment Type: 4-month long contract (covering a maternity leave)
City: Bellingham, WA, on-site
Shift: 8:00 AM ? 5:00 PM M-Thurs, Office is Closed Friday. 32 hours/week
Status: Accepting Candidates
Salary Range: $18.51 – $19.83/hour depending on experience
Start Date: ASAP
The Administrative Assistant performs a wide array of crucial office functions to ensure the best client experience. This includes, managing, routing or personally acting on incoming calls, written communications and emails, face to face interactions with clients and visitors, ensure the working conditions exceed client expectations, and work across the team to execute on firm priorities.
Essential Duties and Responsibilities:
? Answer telephones and place telephone calls quickly and efficiently, including working across the team to gather pertinent client information.
? Receive, route, and respond to firm email messages accurately and promptly.
? Greet clients and product providers upon arrival and departure.
? Organize and retain client and firm correspondence and materials.
? Prepare client correspondence, including letters, firm publications (newsletters), and distribute via mail or email.
? Prepare client tax return package under the direction of Tax Paraprofessional and Senior Tax Preparer.
? Maintain cash records and process client payments.
? Maintain office supplies and related office inventory.
? Ensure office premises are clean, organized and portray a professional appeal and layout.
? Work across the team and with third party providers to support content within the firms? website.
? Contribute to special projects as directed by the business owner (can include, office moves and the acquisition of new technology and equipment.).
? Maintain and manage equipment servicing and upgrades and third-party provider products.
? Maintain and manage business owner daily calendar and communicate changes to business owner.
Qualifications & Experience:
? Ability to perform several tasks concurrently with ease and professionalism.
? Takes initiative to get things done in a fast-paced environment.
? Works across teams to effectively support the needs of all employees in the firm.
? Excellent written and verbal communication skill.
? Attention to detail and organizational skills are crucial to the success of this role.
? Ability to contribute to multiple projects and deadlines simultaneously.
? Highly organized.
? Experience with varied business software (Microsoft suite and Intuit products).
? Previous administrative experience in a dynamic, small firm.
? Bachelors or Two -year degree preferred.