Executive Administrative Assistant

 In

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Reference Code: 4925

 

The Executive Administrative Assistant provides administrative and secretarial support for the Executive Staff. In addition to typing, scheduling meetings and administrative support, performs office duties and assists other departments. Works will all level of the organization to assist in special needs when employees and/or guests are traveling or visiting, such as making travel arrangements and ordering working lunches. Assists with planning and organizing special company programs and functions.

 

 

DUTIES AND RESPONSIBILITIES

 

1. Schedule meetings, video and telephone conferences, work with confidential information, obtain and furnish information as required.

2. Coordinates and arranges domestic and international travel details and itineraries.

3. Reconciles expense reports for Executive staff.

4. Support office management with administrative support and steps-in as needed.

5. Support office management with duties such as maintaining inventory of supplies, maintains lobby, office suite(s), kitchen areas and conference rooms and maintains related vendor relationships.

6. Supports other departments (as needed) with requests for travel arrangements and business lunches for employees and/or guests.

7. Coordinates and/or assists in employee related functions such as office luncheons, employee meetings, yearly gatherings, holiday party and other miscellaneous events.

8. Performs a variety of secretarial and administrative duties for the Executive staff as demanded.

9. Responds to regularly occurring requests for information.

10. Works with confidential information and maintains discretion.

11. Compose and/or proofread letters, memos, and documents for Executive Staff.

12. Preparation of records, such as notices, minutes, and resolutions for executive meetings.

13. Make administrative decisions and exercise independent judgment.

14. Create and/or update presentations for Executive Staff members.

15. Perform all other directed responsibilities as assigned.

 

 

EDUCATION AND EXPERIENCE

 

1. 3-5 years professional experience as an executive assistant in a professional work environment.

2. 2-year Associates degree (preferred).

3. Understanding of Financial records, expense reports and documentation (preferred).

 

 

KNOWLEDGE, SKILLS AND ABILITIES

 

1. Excellent communication skills, i.e., verbal and written

2. Proficient in Typing

3. Highly skilled in Microsoft Office applications.

4. Must be able interact effectively with all levels of employees and management.

5. Must be able to handle stressful situations with professionalism.

6. Must be able to communicate with customers through both verbal and written communication.

7. Memory for details and ability to multi-task with constant interruptions is necessary.

 

 

 

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